Processing of (personal) data by the entity in charge of the online application process

General Information
This data privacy statement applies to personal data processed in connection with applications and our recruitment process. It explains how CloudSpot GmbH collects, processes, stores and protects your personal data when you apply for a position with us.

Controller
The controller responsible for the processing of your personal data is:
CloudSpot GmbH
Mittelstraße 11
40789 Monheim am Rhein
Germany
Email: info@cloud-spot.de
Commercial Register: HRB 112844
Registration Court: Amtsgericht Düsseldorf
Personal Data Processed as Part of the Application Process
Personal data means any information relating to an identified or identifiable individual.

When you apply for a position at CloudSpot, we may process in particular the following personal data:

First and last name
Email address
Telephone number
LinkedIn profile, if provided
Information about how you became aware of the position
CV and information regarding your education and professional experience
Cover letter, references, certificates or other documents you choose to provide
Information provided during interviews, case studies or other stages of the recruitment process
Communications between you and CloudSpot relating to your application

Please only provide information that is relevant to your application.

Purpose and Legal Basis of Processing
We process your personal data for the purpose of managing your application, assessing your suitability for the relevant position, communicating with you throughout the recruitment process and, where applicable, preparing an employment relationship.
The processing of personal data in connection with an application is generally carried out for the purpose of deciding on the establishment of an employment relationship in accordance with Art. 6(1)(b) GDPR in conjunction with Section 26(1) of the German Federal Data Protection Act (BDSG).
Where processing is necessary for compliance with a legal obligation, processing may additionally be based on Art. 6(1)(c) GDPR.
Where we process data on the basis of your consent, the legal basis is Art. 6(1)(a) GDPR. You may withdraw your consent at any time with effect for the future.

Access to Your Personal Data
Your personal data is only accessible to individuals who require access for the recruitment process. This may include members of our People Team, the relevant hiring managers, interviewers and other employees involved in evaluating your application.
Your personal data will not be used for purposes unrelated to your application unless there is a separate legal basis for doing so.

Storage and Deletion
We store your personal data for the duration of the recruitment process.
If your application is unsuccessful or you withdraw your application, your personal data will generally be deleted or anonymized no later than 180 days after the recruitment process has been concluded, unless continued storage is required or permitted by law.
Where data is anonymized, it can no longer be associated with you personally. Anonymous statistical information may continue to be used for recruiting analytics and reporting.
If you accept an offer of employment with CloudSpot, relevant data collected during the application process may be transferred to your employee record and processed for the purposes of the employment relationship in accordance with applicable legal requirements.

Use of Personio
We use Personio to manage our recruitment and application processes.
Application data submitted through our career page is processed using the services of Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany.
Personio processes personal data on our behalf as a data processor in accordance with Art. 28 GDPR. Appropriate contractual arrangements governing the processing of personal data have been concluded with Personio.

Your Rights
Under the GDPR, you may have the following rights in relation to your personal data:

Right of access pursuant to Art. 15 GDPR
Right to rectification pursuant to Art. 16 GDPR
Right to erasure pursuant to Art. 17 GDPR
Right to restriction of processing pursuant to Art. 18 GDPR
Right to data portability pursuant to Art. 20 GDPR
Right to object pursuant to Art. 21 GDPR
Right to withdraw consent pursuant to Art. 7(3) GDPR where processing is based on your consent

You also have the right to lodge a complaint with a competent data protection supervisory authority.
To exercise your rights or if you have questions regarding the processing of your personal data in connection with an application, please contact:
CloudSpot GmbH

Email: info@cloud-spot.de

Changes to this Data Privacy Statement
We may update this data privacy statement where necessary to reflect changes to our recruitment processes or applicable legal requirements. The version available at the time of your application applies to the processing of your application data.
For further information regarding data protection at CloudSpot, please refer to our general privacy policy.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.